Playing the Management Role

As a manager, you use 80% of your time managing and 20% doing the things that you have to do yourself. In actuality, you spend that 80% of your time in fulfilling various managerial roles, depending on tasks at hand, expectations and circumstances. There are roles that you play most often, some occasionally, some rarely, and some not at all (or not yet). Understanding these roles is the first step towards recognizing your current management skills, especially those where you are weak at, and improving them.

One of your major roles is an informational role. You have to communicate effectively to your staff your organization’s strategic goals and objectives, in order for them to recognize how they contribute to the achievement of those goals and objectives. You have to clearly provide necessary information or instructions to your subordinates. You need to disseminate, within and outside of your own organization, useful information concerning your organization. You need to seek current developments in the industry/field you are in and share them with your colleagues and team.

To effectively fulfill your informational role, it is evident that you need to develop and master good communication skills. This means honing your writing and oral presentation skills. This means learning how to conduct team briefings and meetings and learning how to represent your organization in public gatherings. For gathering and processing information, you need to learn how to look for reliable information sources, use existing search engines, separate what is useful or valuable from what is worthless and avoid information overload, and process materials rapidly, but thoroughly.

Your other major role is an interpersonal role. You are the leader of your team and, as such, you provide your team members inspiration and guidance. They look up to you as an authoritative figure. You manage your team’s performance and see to it that they perform their responsibilities effectively. You coach them when needed, provide feedback and advice, encourage them to be creative and innovative, and enable them to learn how to work independently. You also need to network with outside contacts.

For this role, you need to build and improve your image, learn how to be humble and empathetic, set to be a good example and a role model worth emulating. Be aware of the leadership qualities that you lack and develop them. Find out what your emotional intelligence quotient is and improve it. Learn the Results-based Management (RBM) approach and how to use it in managing the performance of your team, your project, and even the entire organization, in order to produce desired results. Learn networking skills.

As a manager, you make decisions on various matters. Thus, your third major role is a decision-making role. You decide on how financial, human and other resources are best used of. You prepare, manage, and adjust budgets, allocating and approving funds to fulfill various needs. You select/recruit staff and assign them appropriate positions. You handle problems and take charge of their resolution. You handle disputes and participate in negotiations. You initiate necessary change and manage it.

For your third major role, you need to learn how to prepare a budget and to be cost-efficient. Although you may not be a finance person, you still need to learn how to read and interpret financial statements in order to efficiently manage your budget. To handle conflicts and problems, you need problem-solving skills and techniques in handling and resolving conflicts. Since change in an organization is dreaded most of the time, you need to build your change management skills in order to overcome opposition and enable the change to be implemented.

What are the roles that you do most often? Are you strong or weak in those roles? Develop and improve the skills you are weak at, starting with the roles that you often do. Then move on to your other weak points.

Develop to be an inspiring, engaging and effective manager! Do not be the type of manager that people who resign from their jobs cite as the number one reason why they quit. Be the reason for a team’s effective performance, an organization’s success, and a person remembered and thanked for being instrumental in somebody’s growth and advancement in life.

Action, the Only Key to All Your Doors in Life

Before we go into more details, there is a question I would like to ask you. Do you have anybody in your circle of friends whom you think is smart and is capable of achieving big things in life but didn’t head out to achieve the success they deserve?

I was one of them. Maybe because of my blessed background as compared to the rest, I was in a better position than they were. I didn’t have much problems with family or finances. My friends all think that I was different from the rest and I will be successful in whatever I do. I am thankful and grateful their expectations and their blessings. However, I wasn’t living up to their standards, instead I was complacent and I took a long time to crave out the path I wanted. Today, I am still on my way there, but I’m a sore loser of giving up. It is hard for me to give up on the things I have decided to pursuit. That is a blessing!

It took me many years to finally realise that, I was living a dream. I started out from attending my first seminar conducted by Anthony Robbins. I have no idea who he was and I have never read his book before, it just occurred to me when my friend asked if I was interested to go, and I went. After Anthony Robbins’ seminar, I embarked on to learn so much more on self development, I was to achieve great things in life. Later on, I was so focused and drawn into the Laws of Attraction when it was introduced in The Secret DVD was selling, which I immediately bought the video online.

Thoughts are physical things that will always and always come true when we put in our focus drawn from our intention. The most famous book of all time, Think and Grow Rich was amazing. I followed it vigorously on imagining and thinking of growing rich every single day. I know and focus on the things I want in life. However, things aren’t moving the way I have put my attention and focus to. Why? Because the most important ingredient was never in place and forgotten for success. It is Action.

It took me a couple of years to realise what was missing. I knew that I need a good mentor, but I wasn’t really active in pursuing it. I was impatient for success, I thought that if I implement the laws of attractions. I will and can overcome all problems and issues arising, magically.

It took me quite awhile to realise all these, but it was all worth it. In life there is nothing as called wasting of time any failures you had in life. Every failure was a lesson for you. I grew stronger each day, to build up my character for the person I need to be in the future. Learning not to give up was one of the best lessons I had as well as learning to take actions (like Anthony Robbins said: take massive actions) during my days of dreams and inaction.